Running summer camps involves managing multiple camp sessions, handling enrollments, collecting comprehensive child information for safety, processing payments, and communicating with parents throughout the camp period. Many camp providers struggle with manual enrollment processes, paper forms, and difficulty managing multiple sessions and child records.
ClubDesk's summer camp registration software is designed specifically for camp providers. Manage multiple camp sessions, create comprehensive enrollment forms, process payments, and send automated notifications—all in one unified system. Track child information, attendance, and camp performance effortlessly.
Whether you run sports camps, arts camps, adventure camps, or any holiday camp programs, ClubDesk helps you manage everything efficiently while ensuring child safety and providing an excellent experience for parents.
Key Features for Summer Camp Management
Everything you need to manage summer camps efficiently.
Enrollment Forms
Create comprehensive enrollment forms with medical information, emergency contacts, consent forms, dietary requirements, and special needs. All essential camp information in one place.
Session Scheduling
Set up multiple camp sessions throughout the summer. Manage daily schedules, activities, and capacity for each session. Handle holiday breaks and special events.
Payment Processing
Accept online payments via Stripe or record offline payments like cash, bank transfers, and childcare vouchers. Track all camp payments in one system.
Automated Notifications
Send automatic enrollment confirmations, camp reminders, daily updates, and important notifications to parents. Keep parents informed throughout the camp.
Child Management
Manage child profiles with medical information, allergies, emergency contacts, SEND notes, and approved carers lists. All safety information in one place.
Camp Analytics
Track camp enrollment, revenue, popular sessions, attendance rates, and camp performance. Export data to CSV for further analysis.
Why Choose Our Solution for Summer Camps
ClubDesk is specifically designed for camp providers who need comprehensive enrollment and child management.
Streamline camp registration
Manage all camp enrollments, payments, and communications in one place. No more manual spreadsheets or fragmented systems.
Increase camp enrollments
24/7 online registration means parents can sign up anytime. Accept payments upfront to secure bookings.
Complete child records
All child information—medical, emergency contacts, consent forms—in one place. Essential for camp safety and compliance.
Better parent communication
Automated notifications and updates keep parents informed. Reduce phone calls and emails while building trust.
Comprehensive Enrollment Forms: Create enrollment forms with all essential camp information including medical information, allergies, emergency contacts, consent forms, dietary requirements, and special needs. All information is stored securely and accessible when needed.
Multiple Session Management: Manage multiple camp sessions throughout the summer. Set up daily schedules, activities, and capacity for each session. Handle holiday breaks and special events effortlessly.
Hybrid Payment Support: Accept online payments via Stripe or record offline payments like cash, bank transfers, and childcare vouchers. Many camp providers work with diverse payment methods, and ClubDesk supports them all.