Managing a kids club involves much more than just bookings and payments. You need to track parent information, maintain detailed child records for safety, manage communication history, and understand your customer relationships. Many kids club providers struggle with scattered information across emails, spreadsheets, and paper forms, making it difficult to provide excellent service and ensure child safety.
ClubDesk CRM for Kids Club is a complete customer relationship management system built specifically for activity providers working with children. It combines parent and family management, comprehensive child records, booking history, payment tracking, and automated communications—all in one unified platform.
Whether you run after-school clubs, sports academies, music schools, holiday camps, or any kids activity, ClubDesk CRM helps you manage all customer relationships efficiently while ensuring child safety and providing exceptional parent service.
Complete CRM Features for Kids Clubs
Everything you need to manage customer relationships for your kids club.
Parent & Family Profiles
Complete parent profiles with contact information, payment preferences, booking history, and communication logs. Link multiple children to one parent account for easy family management.
Child Records & Safety
Comprehensive child profiles with medical information, allergies, emergency contacts, SEND notes, consent forms, and approved carers lists. All safety-critical information in one searchable database.
Booking History & Analytics
Track complete booking history for each family, view attendance patterns, identify regular customers, and analyze booking trends. Export data for reporting and analysis.
Payment & Financial Tracking
Track all payments—online, cash, bank transfers, and childcare vouchers—in one place. View account balances, payment history, outstanding invoices, and generate financial reports.
Communication Management
Automated email confirmations, reminders, and notifications. Track all communications with parents, maintain communication history, and send targeted messages to specific groups.
Advanced Search & Filtering
Instantly search for parents, children, bookings, or payments. Filter by activity, date range, payment status, or any custom criteria. Find information in seconds, not minutes.
Why Choose Our CRM for Kids Clubs
ClubDesk CRM is specifically designed for kids activity providers who need comprehensive customer management.
Stop searching through emails
All parent and child information is in one centralized database. No more digging through email threads or spreadsheets to find contact details or booking history.
Improve parent relationships
Quick access to complete family history helps you provide personalized service. Know each family's preferences, booking patterns, and payment history at a glance.
Ensure child safety
Critical safety information—medical conditions, allergies, emergency contacts—is always accessible. Essential for kids clubs managing children's wellbeing.
Save hours every week
Automated communications, instant search, and organized records eliminate hours of manual admin work. Most clubs save 5-10 hours per week on CRM tasks.
Built for Kids Activities: Unlike generic CRM systems, ClubDesk CRM includes specialized features for kids clubs including child safety records, medical information management, parent-child relationships, and family account linking. All essential for managing children's activities safely and efficiently.
Integrated with Booking & Payments: ClubDesk CRM is fully integrated with booking management and payment processing. Every booking automatically updates customer records, and all payments are tracked in the CRM. No need to sync data between separate systems.
Free Forever: Unlike expensive CRM systems that charge per user or per month, ClubDesk CRM is completely free. No hidden fees, no credit card required. Start managing your customer relationships today without any upfront costs.
Who Uses Our CRM for Kids Clubs
ClubDesk CRM is ideal for any kids activity provider who needs organized customer management.
After-school clubs managing multiple children per family
Sports academies tracking athlete progress and attendance
Music schools with recurring lesson bookings
Holiday camps managing seasonal registrations
Arts studios tracking class enrollments and payments
Any kids activity provider needing organized customer records