Running a forest school involves managing outdoor sessions, handling enrollments, maintaining comprehensive child safety records, communicating with parents about weather and safety, and processing payments. Many forest school providers struggle with manual booking processes, paper records, and difficulty managing safety requirements and parent communications.
ClubDesk's forest school booking software is designed specifically for outdoor education providers. Manage recurring outdoor sessions, maintain complete child safety records, send automated notifications and weather updates, track attendance and safety checks, and process payments—all in one unified system.
Whether you run forest schools, outdoor education programs, nature clubs, or any outdoor learning activities, ClubDesk helps you manage everything efficiently while ensuring child safety and providing an excellent experience for parents.
Key Features for Forest Schools
Everything you need to manage forest school sessions efficiently.
Outdoor Class Scheduling
Set up recurring forest school sessions with automatic scheduling. Manage multiple sessions, different age groups, and weather-dependent scheduling.
Child Management & Safety
Manage child profiles with medical information, allergies, emergency contacts, SEND notes, and consent forms. All essential safety information in one place.
Parent Notifications
Send automatic booking confirmations, session reminders, weather updates, and important safety notifications. Keep parents informed about outdoor activities.
Safety Checks & Attendance
Track attendance for each session, manage safety checks, and record any incidents. View attendance history and safety records for each child.
Payment Processing
Accept online payments via Stripe or record offline payments like cash, bank transfers, and childcare vouchers. Track all payments in one system.
Forest School Analytics
Track enrollment, revenue, popular sessions, attendance rates, and school performance. Export data to CSV for further analysis.
Why Choose Our Solution for Forest Schools
ClubDesk is specifically designed for outdoor education providers who need comprehensive safety management.
Streamline outdoor education
Manage all forest school sessions, enrollments, and communications in one place. No more manual spreadsheets or fragmented systems.
Complete child safety records
All child information—medical, emergency contacts, consent forms—in one place. Essential for outdoor education safety and compliance.
Better parent communication
Automated notifications and weather updates keep parents informed. Reduce phone calls and emails while building trust.
Increase enrollments
24/7 online registration means parents can sign up anytime. Accept payments upfront to secure bookings.
Built for Outdoor Education: ClubDesk includes comprehensive child management features including medical information, allergies, emergency contacts, SEND notes, consent forms, and approved carers lists. All essential safety information in one place, critical for outdoor education.
Parent Notifications & Weather Updates: Send automatic booking confirmations, session reminders, weather updates, and important safety notifications. Keep parents informed about outdoor activities and any changes due to weather conditions.
Safety Checks & Attendance Tracking: Track attendance for each session, manage safety checks, and record any incidents. View attendance history and safety records for each child, essential for outdoor education compliance.