Running after school clubs involves managing recurring sessions, handling parent bookings, tracking child attendance, processing payments, and maintaining comprehensive child records for safety. Many club providers struggle with manual booking processes, phone calls at all hours, and difficulty managing child information and safety requirements.
ClubDesk's after school club booking system is designed specifically for clubs that work with children. Manage recurring club sessions, provide parents with a 24/7 booking portal, track child attendance, process payments, and maintain complete child records—all in one unified system.
Whether you run sports clubs, arts clubs, homework clubs, or any after school activities, ClubDesk helps you manage everything efficiently while ensuring child safety and providing an excellent experience for parents.
Key Features for After School Clubs
Everything you need to manage after school clubs efficiently.
Parent Portal
Give parents a branded portal where they can browse activities, book sessions, manage their children's bookings, track payments, and view booking history—all in one place, 24/7.
Child Management
Manage child profiles with medical information, allergies, emergency contacts, SEND notes, consent forms, and approved carers lists. All safety information in one place.
Recurring Club Sessions
Set up weekly after school club sessions with automatic scheduling. Manage multiple clubs, different age groups, and holiday schedules effortlessly.
Attendance Tracking
Track attendance for each session, see who's coming, and manage pickups. View attendance history and patterns for each child.
Payment Processing
Accept online payments via Stripe or record offline payments like cash, bank transfers, and childcare vouchers. Track all payments in one system.
Automated Communications
Send automatic booking confirmations, session reminders, and updates to parents. Reduce no-shows and keep parents informed.
Why Choose Our Solution for After School Clubs
ClubDesk is specifically designed for after school activity providers who work with children.
Save time on admin
Automate booking management, confirmations, and payment tracking. Focus on running great clubs instead of admin work.
Better parent experience
24/7 parent portal means parents can book anytime, view schedules, and manage bookings themselves. Reduce phone calls and emails.
Complete child records
All child information—medical, emergency contacts, consent forms—in one place. Essential for after school clubs managing children's safety.
Increase bookings
Easy online booking and payment processing make it simple for parents to book. More bookings mean more revenue.
Built for Children's Activities: ClubDesk includes comprehensive child management features including medical information, allergies, emergency contacts, SEND notes, consent forms, and approved carers lists. All essential safety information in one place.
Parent Portal: Give parents a branded portal where they can browse activities, book sessions, manage their children's bookings, track payments, and view booking history—all in one place, 24/7. Reduces phone calls and emails significantly.
Hybrid Payment Support: Accept online payments via Stripe or record offline payments like cash, bank transfers, and childcare vouchers. Many after school clubs work with diverse payment methods, and ClubDesk supports them all.